Agency Schedule Detail

Authorization Number : 760-1570

Agency Series No. : 3803

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : These records may contain personal information that is considered confidential and subject to redaction under 149.43 of the Ohio Revised Code and 4501-55-05 of the Ohio Administrative Code.

Division : DHSEMRG

Vital Description :

Section : DHSEMRGEDRB

Record Title : State Grant files

Revision : 0

Record Description : All financial and programmatic records related to the receipt and expenditure of state grant funding including, but not limited to, grant applications and supporting documentation; award and acceptance forms; financial reports including budgets, cash requests, expenditures, and source documentation; records of purchase and/or acquisition; project information; use agreements; and relevant audit reports.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain three years from closeout of the last applicant to the program.	In line with retention periods for federal grants (in accordance with 2CFR215.53, 28CFR66.42, 28CFR70.53 and 44CFR80.5	Paper	Shred
Retain three years from closeout of the last applicant to the program.	In line with retention periods for federal grants (in accordance with 2CFR215.53, 28CFR66.42, 28CFR70.53 and 44CFR80.5	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Mark Contosta	Records Officer	5/3/2016 4:44:00 PM
Approved	Bunnie Jones	Record Administrator	5/20/2016 4:51:00 PM
Approved	Fred Previts	State Archivist	5/24/2016 8:58:00 AM
Approved	Martin Meeks	State Auditor	5/26/2016 4:13:00 PM

Notes

Date	Reason	User