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Agency Schedule Detail

Authorization Number :  855-1171
Agency Series No. :  BSRSL-1
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  BWC account numbers with Key Bank and JP Morgan.
Division :  BWCFDAD
Vital Description : 
Section :  BWCFDADFRTP
Record Title :  Bank Statements, Bank Statement Reconciliations, and Subsidiary Ledger Workpaper Documentation
Revision :  0
Record Description :  Bank Statements are monthly BWC trust account bank statements received from JP Morgan and daily Direct Deposit Account bank statements received from Key Bank. The Bank Statement reconciliations include daily PDF DDA bank reconciliations, monthly trust account reconciliations (i.e. paper and electronic), weekly confirmed reconciliations (i.e. electronic), and supporting documentation. The electronic versions of the bank statements and bank statement reconciliations are in Portable Document Format (PDF) and saved in the Financial Reporting folder on the I-drive at BWC. The subsidiary ledger workpaper documentation is primarily paper documentation and contains data on amounts owed to BWC (i.e. State Insurance Fund receipt journal support) and payments (e.g. warrant information) issued by BWC.
Retention Period Retention Justification Media Code Method of Disposal
Maintain on the I: drive in a Financial Reporting folder. Retain until audited by Auditor of State, audit report is released, all discrepancies are resolved then destroy. Electronic Delete
Retain until audited by Auditor of State, audit report is released, all discrepancies are resolved then destroy. Paper Shred

Approvals

Status Name Title Date
Approved John Cahill Records Coordinator 4/26/2016 11:33:00 AM
Approved Melissa Roach Records Officer 4/26/2016 1:41:00 PM
Approved Bunnie Jones Record Administrator 5/18/2016 10:46:00 AM
Approved Martin Meeks State Auditor 5/18/2016 11:13:00 AM
Approved Fred Previts State Archivist 5/18/2016 1:07:00 PM

Notes

Date Reason User

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