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Agency Schedule Detail

Authorization Number :  800-0801
Agency Series No. :  65-25
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :  These records will contain confidential information such as personal tax identification numbers or personal information such as bank account numbers and/or bank statements. Tax identification numbers are confidential pursuant to 26 USC Section 6103.
Division :  COMREL1
Vital Description :  Records may be necessary in referrals to authorities for felony prosecution. Pursuant to Ohio Revised Code Section 2901.13, the statute of limitations for felony prosecution is six years.
Section :  COMREL1REAL
Record Title :  Compliance Audits of Cemeteries
Revision :  0
Record Description :  This retention schedule consists of, but is not limited to, documents, photographs, tapes, CD''s or copies of records gathered or generated from a Division audit of a cemetery. These records will contain confidential information such as personal tax identification numbers or personal information such as bank account numbers and/or bank statements. Tax identification numbers are confidential pursuant to 26 USC Section 6103.
Retention Period Retention Justification Media Code Method of Disposal
Records maintained in paper form shall be maintained on-site for six years from the date the audit was conducted by the Division. Then the paper record shall be destroyed. Records may be necessary in referrals to authorities for felony prosecution. Pursuant to Ohio Revised Code Section 2901.13, the statute of limitations for felony prosecution is six years. Paper Shred
Any records maintained in machine readable form shall be maintained on-site for six years from the date the audit was conducted by the Division. Then the machine readable record shall be destroyed. Records may be necessary in referrals to authorities for felony prosecution. Pursuant to Ohio Revised Code Section 2901.13, the statute of limitations for felony prosecution is six years. Electronic Erase
Any records maintained in microform shall be maintained on-site for six years from the date the audit was conducted by the Division. Then the microform record shall be destroyed. Records may be necessary in referrals to authorities for felony prosecution. Pursuant to Ohio Revised Code Section 2901.13, the statute of limitations for felony prosecution is six years. Microform Shred

Approvals

Status Name Title Date
Approved Ed Woodruff Records Officer 4/13/2016 9:07:00 AM
Approved Bunnie Jones Record Administrator 4/21/2016 2:47:00 PM
Approved Martin Meeks State Auditor 4/21/2016 3:19:00 PM
Approved Fred Previts State Archivist 4/25/2016 9:31:00 AM

Notes

Date Reason User

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