Agency Schedule Detail

Authorization Number : 10551607

Agency Series No. : 057-OAG-38

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : 5 U.S.C. § 552a (SSN), ORC 149.43 (specifically Medical Records (ORC 149.43(A)(1)(a)), 4121.10, Attorney Work Product and Attorney/Client Privilege.

Division : AGOBG57

Vital Description :

Section :

Record Title : Court Case Files (Workers'' Compensation Defense Unit)

Revision : 0

Record Description : Files gathered and used to manage and litigate cases concerning worker''s compensation. Client files containing court cases and appeals against administrative hearing rulings by client agencies. Can include, but is not limited to, pleadings, memorandum, affidavits, attorney work product, medical records, motions, judgments, evidence, correspondence, settlement and negotiation documents, hearing and deposition materials, and general administrative documents.

Retention Period	Retention Justification	Media Code	Method of Disposal
Medical records disposed of after final court entry and all appeals exhausted. Retain all other documents for 4 years after case closed, dismissed, or settled and all appeals exhausted, unless scanned and saved electronically.	Medical records release says that records will only be used for the specific litigation that they were released for. It is also rare for the medical records to be needed after the case is completed.	Paper	Shred
Medical records disposed of after final court entry and all appeals exhausted. Retain all other documents for 4 years after case closed, dismissed, or settled and all appeals exhausted.	Medical records release says that records will only be used for the specific litigation that they were released for. It is also rare for the medical records to be needed after the case is completed.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Coordinator	3/11/2016 3:20:00 PM
Approved	Pari Swift	Records Officer	3/11/2016 3:34:00 PM
Approved	Bunnie Jones	Record Administrator	3/15/2016 12:07:00 PM
Approved	Fred Previts	State Archivist	3/15/2016 1:05:00 PM
Approved	Martin Meeks	State Auditor	3/18/2016 10:27:00 AM

Notes

Date	Reason	User