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Agency Schedule Detail

Authorization Number :  10551598
Agency Series No. :  BCI-ID-021
Status :  Active
Agency Web Link : 
Agency :  AGO
Confidential Description :  Other than a few exceptions in ORC 109.572 and 2953.34, by their nature, sealed or expunged records are confidential.
Division :  AGOBCII
Vital Description :  Per ORC 2953.34, BCI is required to access these records for purposes of background checks. BCI may be the only entity that has these records.
Section : 
Record Title :  Expungement and Sealed Records of Dismissals and Convictions
Revision :  1
Record Description :  Per ORC 2953.32 and 2953.33, court orders and records requesting the removal of arrest and/or dispositions from an individual's active criminal history at the Bureau of Criminal Investigation (BCI). Records include, but are not limited to, order from court, cover sheet from clerk of courts, and possibly some correspondence between courts and BCI.
Retention Period Retention Justification Media Code Method of Disposal
Retain 110 years or 7 years after death is adequately established. 110 years follows the FBI's retention schedule for criminal histories. However, because BCI records will contain additional information beyond the FBI systems, it is necessary to retain BCI data independently. 110 years or 7 years after death should ensure that there is no more need to reference a person's record for reference in background checks, future violations, identifications, investigations, or prosecutions. Electronic Delete
Retain 110 years or 7 years after death is adequately established. If scanned, dispose of paper file as soon as possible. 110 years follows the FBI's retention schedule for criminal histories. However, because BCI records will contain additional information beyond the FBI systems, it is necessary to retain BCI data independently. 110 years or 7 years after death should ensure that there is no more need to reference a person's record for reference in background checks, future violations, identifications, investigations, or prosecutions. Paper Shred

Approvals

Status Name Title Date
Approved Nathan Owens Records Officer 2/8/2024 11:52:10 AM
Approved Terri Dittmar Records Coordinator 2/9/2024 9:39:34 AM
Approved Martin Meeks State Auditor 2/9/2024 12:59:13 PM
Approved Fred Previts State Archivist 2/9/2024 1:48:27 PM

Notes

Date Reason User

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