Agency Schedule Detail

Authorization Number : 10551589

Agency Series No. : BCI-ID-012

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : Because this information is part of the Computerized Criminal History (CCH) database, it is protected under ORC 109.57 (duties of superintendent).

Division : AGOBCII

Vital Description : Mission critical system - hard to recreate.

Section :

Record Title : Criminal History and Biometric Indicator Files

Revision : 1

Record Description : The Bureau of Criminal Investigation & Identification (BCI) is the central repository for the State of Ohio, per 109.57-.69, for all information required therein, including information necessary to run background checks and criminal identification. These files are made up of data in the Computerized Criminal History (CCH) system, the Automated Fingerprint Identification System (AFIS), and all interconnected subsystems.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 110 years or 7 years after death is adequately established.	110 years follows the FBI's retention schedule. However, because BCI systems will contain additional information beyond the FBI systems, it is necessary to retain BCI's data independently. 110 years or 7 years after death should ensure that there is no more need to reference a person's record for reference in future violations, identifications, investigations, or prosecutions.	Electronic	Delete
Retain 110 years or 7 years after death is adequately established. If scanned, dispose of paper file as soon as possible.	110 years follows the FBI's retention schedule. However, because BCI systems will contain additional information beyond the FBI systems, it is necessary to retain BCI's data independently. 110 years or 7 years after death should ensure that there is no more need to reference a person's record for reference in future violations, identifications, investigations, or prosecutions.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Officer	8/29/2022 10:06:03 AM
Approved	Terri Dittmar	Record Administrator	8/30/2022 8:26:48 AM
Approved	Fred Previts	State Archivist	8/30/2022 3:32:35 PM
Approved	Martin Meeks	State Auditor	8/31/2022 9:39:27 AM

Notes

Date	Reason	User