Agency Schedule Detail

Authorization Number : 800-0794

Agency Series No. : 65-32

Status : Active

Agency Web Link :

Agency : COM

Confidential Description : Course materials may be copyrighted and reproduction may not be authorized pursuant to 17 USC Section 102(a) and course materials may contain proprietary information that is confidential for the education provider.

Division : COMREL1

Vital Description :

Section : COMREL1LICG

Record Title : Education course renewal applications and corresponding documents

Revision : 0

Record Description : This retention schedule consists of, but is not limited to, course renewal applications, course materials or books in paper or electronic form, and correspondence filed with the Division where course providers are requesting approval from the Division to offer certain courses for education purposes in satisfaction of license law requirements. This retention schedule also includes any commission or board approvals or denials, documents submitted to the commission or board for their review or any related correspondence. Course materials may be copyrighted and reproduction may not be authorized pursuant to 17 USC Section 102(a) and course materials may contain proprietary information that is confidential for the education provider.

Retention Period	Media Code	Method of Disposal
Paper records may be imaged and indexed to a machine readable format. Upon confirmation that the paper copy was imaged and indexed properly, then paper record shall be destroyed. Any paper records that can not be imaged and indexed to a machine readable format shall be maintained on-site for three years from the date of approval, denial by the Division or the expiration of appeals, whichever is later. Then these records shall be destroyed.	Paper	Shred
For any records maintained in machine readable format, the records shall be maintained for three years from the date of approval, denial by the Division or the expiration of appeals, whichever is later. Then the machine readable record shall be destroyed.	Electronic	Erase
For any records maintained in microfiche, the records shall be maintained for three years from the date of approval, denial by the Division or the expiration of appeals, whichever is later. Then the microform shall be destroyed.	Microform	Shred

Approvals

Status	Name	Title	Date
Approved	Ed Woodruff	Records Coordinator	12/11/2015 3:07:00 PM
Approved	Justin Hunt	Records Officer	1/12/2016 10:32:00 AM
Approved	Bunnie Jones	Record Administrator	2/10/2016 8:40:00 AM
Approved	Fred Previts	State Archivist	2/11/2016 1:07:00 PM
Approved	Martin Meeks	State Auditor	2/12/2016 9:01:00 AM

Notes

Date	Reason	User