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Agency Schedule Detail

Authorization Number :  800-0740
Agency Series No. :  65-22
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :   
Division :  COMREL1
Vital Description : 
Section :  COMREL1
Record Title :  Superintendent Reports, Agendas, Minutes and Minute Books
Revision :  2
Record Description :  This retention schedule pertains to items associated with Board or Commission meetings. This schedule consists of Superintendent reports presented to the Board or the Commission at each of its meetings. The Superintendent''s report includes, but is not limited to, information regarding the Division''s licensing and enforcement statistics and fiscal reports. This schedule consists of agendas prepared for each Board or Commission meeting and minutes from each meeting which are a summary of what occurred at each Board or Commission meeting. Minute books or red books are books which include, but are not limited to, the orders of the Commission or Board, Superintendent reports, minutes and agendas of the Board or Commission meeting.
Retention Period Retention Justification Media Code Method of Disposal
Paper records are to be retained on-site for five years from the date of the Commission or Board meeting. Then the paper records are transferred to the State Archives. Paper Archives
For any records maintained in machine readable format, the records shall be maintained for five years from the date of the Commission or Board meeting or once the paper records are transferred to the State Archives, whichever is later. Then, any machine readable records may be destroyed. Electronic Erase

Approvals

Status Name Title Date
Approved Ed Woodruff Records Coordinator 12/11/2015 1:39:00 PM
Approved Ed Woodruff Records Officer 1/28/2016 11:58:00 AM
Approved Bunnie Jones Record Administrator 2/18/2016 8:11:00 AM
Approved Martin Meeks State Auditor 2/25/2016 2:30:00 PM
Approved Fred Previts State Archivist 3/8/2016 11:03:00 AM

Notes

Date Reason User

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