Agency Schedule Detail

Authorization Number : 800-0703

Agency Series No. : 65-08

Status : Active

Agency Web Link :

Agency : COM

Confidential Description : Course materials may contain proprietary information that is confidential for the education provider. Course materials may be confidential due to copyrighted law and reproduction may be prohibited pursuant to 17 USC Section 102(a).

Division : COMREL1

Vital Description :

Section : COMREL1

Record Title : Education Course Applications - Approvals and Denials

Revision : 1

Record Description : This retention schedule consists of, but is not limited to, course applications, course materials or books in paper or electronic form, and correspondence filed with the Division where course providers are requesting approval from the Division to offer certain courses for education purposes in satisfaction of license law requirements. This retention schedule also includes, but is not limited to, any commission or board approvals or denials, documents submitted to the commission or board for their review or any related correspondence. Course materials may contain proprietary information that is confidential for the education provider.

Retention Period	Media Code	Method of Disposal
For images in machine readable format or on the computer, records shall be destroyed three years from the date of approval, date of denial by the Division or the expiration of appeals, whichever is later.	Electronic	Erase
For images in microform, records shall be destroyed three years from the date of approval, date of denial by the Division or the expiration of appeals, whichever is later.	Microform	Shred
Paper copy may be imaged and indexed to a machine readable format on the computer. Upon confirmation that the paper copy was properly imaged and indexed, then the paper record may be shredded. Any paper records that can not be imaged and indexed shall be maintained in paper form on site and destroyed three years from the date of approval, date of denial by the Division or expiration of appeals, whichever is later.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Ed Woodruff	Records Coordinator	12/11/2015 9:54:00 AM
Approved	Justin Hunt	Records Officer	1/12/2016 10:23:00 AM
Approved	Bunnie Jones	Record Administrator	1/26/2016 8:40:00 AM
Approved	Fred Previts	State Archivist	1/27/2016 12:48:00 PM
Approved	Martin Meeks	State Auditor	1/28/2016 3:50:00 PM

Notes

Date	Reason	User