Agency Schedule Detail

Authorization Number : 800-0787

Agency Series No. : 55-07

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMOFA1

Vital Description : Records include documentation of a student''s attendance at the Ohio Fire Academy which serves as the basis for a student''s transcript.

Section : COMOFA1OFA1

Record Title : Course Registration Files Non-Certified/Non-Credentialed

Revision : 0

Record Description : Student waiver, Student Injury/Illness form, Statement of Qualifications, Direct Delivery Request, Rural Community Financial Assistance (RCFA) Application, paper copy Student Applications, Course Attendance Records, and Course Evaluations.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain paper copy in operating area for two years; Upon confirmation data has been entered in database and checked for quality and completeness, destroy paper copy.		Paper	Shred
Retain for 7 years, then destroy.	Academy is audited by the International Fire Service Accreditation Congress and/or the Ohio Department of Public Safety, Division of EMS in accordance with O.A.C. 475-11-03 and 4765-11-05 every three years (one cycle). Records must be maintained for the duration of the current cycle and one previous charter cycle.	Microform	Shred
Maintain electronic data fifty years.	Customers access information to validate required Continuing Education attendance and/or for establishing documentation for college degree programs. The records populate the transcript which may be requested by a former student during the course of a career.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Holly Cook	Records Officer	1/6/2016 10:01:00 AM
Approved	Bunnie Jones	Record Administrator	1/9/2016 9:42:00 PM
Approved	Martin Meeks	State Auditor	1/12/2016 1:14:00 PM
Approved	Fred Previts	State Archivist	1/13/2016 9:38:00 AM

Notes

Date	Reason	User