| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain 8 years from opening of case or 1 year after AGO disclaims interest, whichever is earlier. Transient documents can be deleted when they are no longer of administrative value. | Since the AGO is not directly involved in litigating the case, it is difficult to know when a case has closed, so we have added a few years to the retention to allow time for the case to run its course from date open. Additionally, as a party to the case, the AGO is sent copies of court filings which it does not use and which are available on most clerks of court websites. These documents are transient and should be disposed of when no longer of administrative value. | Electronic | Delete |
| Until scanned or transient records are no longer administrative value. | Since the AGO is not directly involved in litigating the case, it is difficult to know when a case has closed, so we have added a few years to the retention to allow time for the case to run its course from date open. Additionally, as a party to the case, the AGO is sent copies of court filings which it does not use and which are available on most clerks of court websites. These documents are transient and should be disposed of when no longer of administrative value. | Paper | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Nathan Owens | Records Coordinator | 10/29/2015 1:41:00 PM |
| Approved | Pari Swift | Records Officer | 10/29/2015 1:48:00 PM |
| Approved | Bunnie Jones | Record Administrator | 11/20/2015 9:47:00 AM |
| Approved | Fred Previts | State Archivist | 11/27/2015 9:44:00 AM |
| Approved | Martin Meeks | State Auditor | 12/3/2015 11:07:00 AM |
| Date | Reason | User |
|---|