Agency Schedule Detail

Authorization Number : 10551585

Agency Series No. : PTA-ADV-05

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : ORC 149.43 (A)(1)(p) Peace Officer Information

Division : AGOPA74

Vital Description :

Section :

Record Title : Advanced Training Course Files

Revision : 0

Record Description : File maintained for each course to prove what was taught to an office at a particular time, over a typical career duration, as well as provide for time for post-government careers. Can include, but may not be limited to, registration forms for each attendee, roster (including lodging, registration/sign-in certificate), pre-payment record, correspodence, and Blue Book (which contains course summaries, lesson plans and schedule, rosters, slides/handouts, copy of test, attendees'' test, score sheets, evaluations, and waivers).

Retention Period	Retention Justification	Media Code	Method of Disposal
15 years from release date, then destroy pre-payment record, correspondence, evaluations, and waivers. Remainder of file should be printed to paper or converted to microfilm before disposition.	Documents show what was presented during the training course. Careers span 30+ years. Officers may need to show evidence of training in court and in appeal case after career. Also, if officer can show department didn’t keep up with training, liability can shift from officer to department.	Electronic	Delete
Retain microfilm for 50 years from release date unless retained on paper.	Documents show what was presented during the training course. Careers span 30+ years. Officers may need to show evidence of training in court and in appeal case after career. Also, if officer can show department didn’t keep up with training, liability can shift from officer to department.	Microform	Shred
Retain paper for 50 years from release date, except pre-payment record, correspondence, evaluations, and waivers which can be disposed of after 15 years.	Documents show what was presented during the training course. Careers span 30+ years. Officers may need to show evidence of training in court and in appeal case after career. Also, if officer can show department didn’t keep up with training, liability can shift from officer to department.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Coordinator	10/22/2015 8:47:00 AM
Approved	Pari Swift	Records Officer	10/22/2015 3:57:00 PM
Approved	Bunnie Jones	Record Administrator	11/10/2015 2:16:00 PM
Approved	Martin Meeks	State Auditor	11/12/2015 2:15:00 PM
Approved	Fred Previts	State Archivist	11/18/2015 3:36:00 PM

Notes

Date	Reason	User