Agency Schedule Detail

Authorization Number : 887-0011

Agency Series No. : 887-0039

Status : Active

Agency Web Link :

Agency : PRX

Confidential Description : Electronic Case files include social security numbers, patient information, complainant details and information of uncharged suspects.

Division : PRXCOMP

Vital Description :

Section : PRXCOMP

Record Title : Matrix Investigative Files

Revision : 1

Record Description : Online investigative case management system. Includes all electronic files for cases from 2012-present. Includes subpoenas ordered by county, state or federal courts requesting State of Ohio Board of Pharmacy employees to testify on cases.

Retention Period	Retention Justification	Media Code	Method of Disposal
To be maintained on the online system for a period of 20 years, then delete from server.	Due to action of the Board investigative files need to be kept for a period of at least 10 years to link repeat offenders cases.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Kathryn Lewis	Records Officer	4/1/2021 9:19:42 AM
Approved	Terri Dittmar	Record Administrator	4/2/2021 9:33:14 AM
Approved	Martin Meeks	State Auditor	4/5/2021 11:06:30 AM
Approved	Fred Previts	State Archivist	4/8/2021 4:55:54 PM

Notes

Date	Reason	User