Agency Schedule Detail

Authorization Number : 100-0363

Agency Series No. : PUR-1

Status : Active

Agency Web Link :

Agency : DAS

Confidential Description :

Division : DAS0200

Vital Description :

Section : DAS02000206

Record Title : Awarded Contracts

Revision : 7

Record Description : Documents pertaining to all state contracts, whether negotiated or solicited competitively, including, but not limited to: Request to Purchase, Release and Permit requests, the RFP/ITB, checklists, scoring, submitted proposals/bids, contract amendments, performance bonds, insurance information, Complaint to Vendor/Exception, Protest files.

Retention Period	Retention Justification	Media Code	Method of Disposal
In office for life of contract, destroyed after scanned.	Based on ORC 2305.06, keep records for 6 years after contract expires.8 years based on current AG's Office retention.	Paper	Shred
On network drive or in OhioBuys for 8 calendar years after expiration of contract, then destroyed.	Based on ORC 2305.06, keep records for 6 years after contract expires.8 years based on current AG's Office retention.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Jane Kuzma	Records Officer	5/31/2022 10:18:53 AM
Approved	Terri Dittmar	Records Coordinator	6/1/2022 8:43:41 AM
Approved	Fred Previts	State Archivist	6/1/2022 10:47:41 AM
Approved	Martin Meeks	State Auditor	6/2/2022 3:16:48 PM

Notes

Date	Reason	User