Agency Schedule Detail

Authorization Number : 100-0363

Agency Series No. : PUR-01

Status : Active

Agency Web Link :

Agency : DAS

Confidential Description : May contain trade secrets and security and infrastructure records.

Division : DAS0200

Vital Description :

Section : DAS02000206

Record Title : Awarded Contracts

Revision : 9

Record Description : All records for negotiated or competitively solicited state contracts, including Request to Purchase (RTP), Release and Permit (R&P), requests, Request for Proposal (RFP), Invitation to Bid (ITB), checklists, scoring, submitted proposals/bids, contract amendments, performance bonds, insurance information, Complaint to Vendor/Exception, protests, and public records requests and responses related to negotiated or competitively solicited contracts.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain until scanned electronically, then destroy.		Paper	Recycle
Retained for life of the contract plus 6 years pursuant to ORC 2305.06, then destroyed.	Based on ORC 2305.06 - Retain 6 years after contract expiration	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	David Day	Records Coordinator	4/20/2026 4:06:20 PM
Approved	Denise DePalma	Records Officer	4/21/2026 10:57:42 AM
Approved	Terri Dittmar	Record Administrator	4/23/2026 7:21:57 AM
Approved	Martin Meeks	State Auditor	4/23/2026 8:08:12 AM
Approved	Fred Previts	State Archivist	4/23/2026 1:34:09 PM

Notes

Date	Reason	User