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Agency Schedule Detail

Authorization Number :  090-0309
Agency Series No. :  ACC-73
Status :  Active
Agency Web Link : 
Agency :  TOS
Confidential Description :   
Division : 
Vital Description : 
Section : 
Record Title :  Warrant Images
Revision :  3
Record Description :  Images of warrants generated directly by the Office of Budget Management (OBM), pension funds, and other state agencies. Images are generated by the financial institution at which the warrant is presented for payment, and electronically transmitted to the Treasurer''s office on a daily basis. Images can be retrieved so long as the following information is provided: (a) name of agency that requested issuance of the warrant; (b) warrant number; and (c) warrant amount. This retention schedule does not apply to images of checks directly printed by the Treasurer''s office on behalf of custodial accounts, as such images are retained by the bank upon which the check was drawn.
Retention Period Retention Justification Media Code Method of Disposal
Retain images and associated metadata for viewing on redeemed warrant database for seven years from the date that the warrant image was transmitted to Treasurer''s office. Automatic script will run on a daily basis which will automatically delete all warrant images and associated metadata that are older than seven years. Copies of warrants presented more than 5 years in the past are sometimes requested for investigations performed by state agencies. Electronic Delete

Approvals

Status Name Title Date
Approved Jacob Wallace Records Officer 7/7/2015 9:04:00 AM
Approved Bunnie Jones Record Administrator 7/20/2015 2:35:00 PM
Approved Fred Previts State Archivist 7/22/2015 4:26:00 PM
Approved Martin Meeks State Auditor 7/23/2015 1:09:00 PM

Notes

Date Reason User

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