Agency Schedule Detail

Authorization Number : 10551577

Agency Series No. : 062-OAG-22

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description :

Division : AGOCL62

Vital Description :

Section :

Record Title : Visitor Access Logs (IRS 1075)

Revision : 0

Record Description : The Visitor Access Log is for unauthorized persons to fill out (electronically or physcially) when they enter a designated entrance to a restricted area where Federal Tax Information (FTI) is held. The logs must include the name and organization of the visitor, signature of the visitor, form of identification, date of access, time of entry and departure, purpose of the visit, and the name and organization of the person visited.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 5 years.	Based on Internal Revenue Code Section 6103 (Publication 1075), these logs should be retained for 5 years.	Electronic	Delete
Retain 5 years unless scanned and saved electronically.	Based on Internal Revenue Code Section 6103 (Publication 1075), these logs should be retained for 5 years.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Coordinator	7/2/2015 11:52:00 AM
Approved	Pari Swift	Records Officer	7/2/2015 2:46:00 PM
Approved	Bunnie Jones	Record Administrator	7/20/2015 2:07:00 PM
Approved	Fred Previts	State Archivist	7/22/2015 4:20:00 PM
Approved	Martin Meeks	State Auditor	7/23/2015 10:00:00 AM

Notes

Date	Reason	User