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Agency Schedule Detail

Authorization Number :  855-0170
Agency Series No. :  L-07
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  Records contain employer name, balance owed, policy number, and claim numbers.
Division :  BWCFDAD
Vital Description : 
Section :  BWCFDADARCO
Record Title :  Lien Releases
Revision :  2
Record Description :  The Lien Releases are filed in non-complying employer claims and premium balances. These liens are placed once an employer has non-compliant claims filed and the billing is certified to the Attorney General’s office for non-payment and/or an employer’s premium balance has been certified to the AG for non-payment. The employer did not maintain Workers’ Compensation at the time the claim was filed. The liens are scanned into the Universal Document Service (UDS). The Universal Document Service (UDS) is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.
Retention Period Retention Justification Media Code Method of Disposal
Retain paper until balance is paid in full and the lien is released – then scan to UDS and destroy after 30 days. Paper Shred
Review machine readable information every 3 years to ensure that files can still be accessed. Retain in UDS for 15 years after the date of the release then destroy. Records are needed to ensure the lien has been paid in full. Used as supporting information for litigation purposes. Electronic Delete

Approvals

Status Name Title Date
Approved Kevin Gartrell Records Coordinator 11/3/2014 3:45:00 PM
Approved Tamara Carter Records Officer 11/25/2014 2:40:00 PM
Approved Bunnie Jones Record Administrator 12/5/2014 11:03:00 AM
Approved Fred Previts State Archivist 12/5/2014 5:08:00 PM
Approved Martin Meeks State Auditor 12/11/2014 12:34:00 PM

Notes

Date Reason User

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