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Agency Schedule Detail

Authorization Number :  800-0782
Agency Series No. :  53-07
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :  These records may contain criminal background check information which is confidential purusant to 42 USC 3789g, 28 CFR 20.21, 20.33A, R.C. 109.57(A),(D), and (E), O.A.C. 109:05-1-01, and O.A.C. 4501:2-10-06. Also possibly included in these records are social security numbers which are confidential in accordance with R.C. 149.43; State ex rel. Office of Montgomery County Pub. Defender v. Siroki, 108 Ohio St. 3d 207, 2006-Ohio-662, at sections 17-18.
Division :  COMOFA1
Vital Description : 
Section :  COMOFA1TSRG
Record Title :  Incomplete Certification / Licensing Files
Revision :  0
Record Description :  File contains incomplete applications which may include the application, test results, correspondence, proof of liability insurance, litigation and other support documents required for those individuals and companies to apply for licensure or certification. License/certification application types include exhibitors, hotel/motels, underground storage tank (UST) installers, UST inspectors, reduced ignition propensity cigarettes (RIPC), storage of explosives, and fire protection equipment certification.
Retention Period Retention Justification Media Code Method of Disposal
Retain paper copy in operating area for one year, then destroy. If litigation has been instituted, records for that applicant will be converted to machine readable format. Upon confirmation that machine readable format has been checked for quality and completeness, destroy paper copy. Paper Shred
Maintain records one year after date of application, unless litigation has been instituted. If litigation has been instituted, records for that applicant will be maintained for fifteen (15) years after the date the litigation terminates, then erase. These records are essential when following court ordered actions, investigating/documenting for litigation, and for responding to public inquiries. Electronic Delete

Approvals

Status Name Title Date
Approved Holly Cook Records Officer 1/14/2015 10:03:00 AM
Approved Bunnie Jones Record Administrator 2/10/2015 3:31:00 PM
Approved Fred Previts State Archivist 2/18/2015 3:52:00 PM
Approved Martin Meeks State Auditor 2/19/2015 12:28:00 PM

Notes

Date Reason User

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