RIMS Home RIMS Home
  • General Schedule List
  • Agency Schedule Search
  • Agency-Adopted General Schedule Search
  • Agency/Division/Section
  • State User Login

Agency Schedule Detail

Authorization Number :  10900640
Agency Series No. :  DEBT-5
Status :  Active
Agency Web Link : 
Agency :  TOS
Confidential Description : 
Division : 
Vital Description : 
Section : 
Record Title :  Cancelled General Obligation bond certificates
Revision :  0
Record Description :  Until maturity, physical paper general obligation bond certificates are held by the Depository Trust Company (DTC). Once the general obligation bond matures and is paid in full, DTC returns the physical certificate to the office of the Treasurer of State, at which time the bond is cancelled.
Retention Period Retention Justification Media Code Method of Disposal
Retain for 7 years after maturity, then offer Ohio Historical Society an opportunity to inspect and take cancelled certificates before destroying. Retention required for legal, audit, and compliance purposes. Paper Shred

Approvals

Status Name Title Date
Approved Jacob Wallace Records Officer 9/17/2014 1:37:00 PM
Approved Bunnie Jones Record Administrator 9/17/2014 1:47:00 PM
Approved Martin Meeks State Auditor 9/23/2014 11:04:00 AM
Approved Fred Previts State Archivist 10/1/2014 3:10:00 PM

Notes

Date Reason User
5/3/2022 6:12:39 PM Incorporated into RIMS Schedule 090-0066 "Bond / Coupon Payments" which continues to provide Ohio Historical Society an opportunity to inspect. James Payne

Back to List  

Records Management
Records Management
  • Home
  • Contact/Help
  • Home
  • Contact/Help

© 2025 - RIMS, State of Ohio

© 2025 - RIMS, State of Ohio