Agency Schedule Detail

Authorization Number : 855-1158

Agency Series No. : Payroll14

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : Records contain social security numbers, employee ID numbers and banking information.

Division : BWCFDAD

Vital Description :

Section : BWCFDAD

Record Title : Payroll Records

Revision : 0

Record Description : The Payroll Records contain payroll information for BWC employees such as donated leave requests, overtime (OT) forms, off-cycle paychecks, reversal or return of direct deposit requests, manual/additional pays, and miscellaneous emails from employees regarding time keeping changes (i.e., RFL type, comp vs. OT, etc).

Retention Period	Retention Justification	Media Code	Method of Disposal
Scan the original document into J: drive (Payroll), verify the scanned image is readable, and then destroy.		Paper	Shred
Retain for one (1) year, provided audited by Auditor of State, audit report is released and all discrepancies are resolved, and then destroy.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Gartrell	Records Coordinator	11/3/2014 12:05:00 PM
Approved	Tamara Carter	Records Officer	11/3/2014 2:28:00 PM
Approved	Bunnie Jones	Record Administrator	12/5/2014 9:34:00 AM
Approved	Martin Meeks	State Auditor	12/9/2014 10:56:00 AM
Approved	Fred Previts	State Archivist	12/10/2014 11:13:00 AM

Notes

Date	Reason	User