Agency Schedule Detail

Authorization Number : 760-1344

Agency Series No. : 8083

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : May contain personal information that is considered confidential under section 149.43 of the Ohio Revised Code and Chapter 4501-55 of the Ohio Administrative Code.

Division : DHSINVU

Vital Description :

Section : DHSINVU

Record Title : Synar Program Files (Compliance Checks)

Revision : 2

Record Description : The Synar program is a federally funded tobacco compliance program. Confidential informants (CIs), who are under the age of 21, are sent into stores to try to purchase tobacco products. If products are sold to the CI, the seller is cited for selling tobacco products to a person under age 21. Synar program files (compliance checks) include: CI Statement (INV0045), CI Payment Ledger (INV0029), Evidence Custody Document (INV0011), Arrest Report (INV8025), Memo Request for Compliance Check, and Cost Sheet (INV0063).

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for 5 years or until audited and the audit report is released unless required to retain by a specific agreement.	Auditing purposes and may be used for future and ongoing investigations.	Paper	Shred
Retain in the Ohio Agent Secure Information System (OASIS) for 5 years or until audited and the audit report is released unless required to retain longer by a specific agreement.	Auditing purposes and may be used for future and ongoing investigations.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Mark Contosta	Records Officer	10/2/2023 12:07:24 PM
Approved	Terri Dittmar	Record Administrator	10/10/2023 11:42:58 AM
Approved	Fred Previts	State Archivist	10/10/2023 4:48:34 PM
Approved	Martin Meeks	State Auditor	10/11/2023 9:10:13 AM

Notes

Date	Reason	User