| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Scan hard copies into UDS and retain until checked for quality assurance then destroy. | Paper | Shred | |
| Retain until position description becomes obsolete then delete. | Retain for active positions to show current job duties and supervisory changes. Vacant Position Description are referenced for up to five years after they become vacant to ensure duties for a vacant position have been absorbed by other positions within the department and can be referenced for reorganization purposes. After five years of vacancy, the processes and workflows have changed and the Position Description is no longer referenced and becomes obsolete. | Electronic | Delete |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | John Cahill | Records Coordinator | 7/28/2014 12:30:00 PM |
| Approved | Melissa Roach | Records Officer | 9/12/2014 4:13:00 PM |
| Approved | Bunnie Jones | Record Administrator | 9/16/2014 12:21:00 PM |
| Approved | Fred Previts | State Archivist | 9/16/2014 4:34:00 PM |
| Approved | Martin Meeks | State Auditor | 9/17/2014 2:06:00 PM |
| Date | Reason | User |
|---|