Agency Schedule Detail

Authorization Number : 50580026

Agency Series No. : OTC-601-10

Status : Active

Agency Web Link :

Agency : OTC

Confidential Description : Compliance with the Health Insurance Portability and Accountability Act of 1996

Division : OTC0601

Vital Description :

Section : OTC0601

Record Title : Medical Examination Files

Revision : 1

Record Description : Files relating to fitness for duty, return to work examinations, or other medical examinations, drug tests, and pre-employment exams of OTC employees.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain medical examination files for six years, then destroy. Maintain positive drug test results for CDL drivers until separation of employment. Destroy negative drug test results after one year.	All negative or adverse employment actions must be maintained for six years due to applicable statutes of limitations for filing claims against the employer.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Kathleen Weiss	Records Officer	11/26/2014 3:43:00 PM
Approved	Bunnie Jones	Record Administrator	12/5/2014 9:13:00 AM
Approved	Martin Meeks	State Auditor	12/9/2014 10:57:00 AM
Approved	Fred Previts	State Archivist	12/10/2014 11:09:00 AM

Notes

Date	Reason	User