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Agency Schedule Detail

Authorization Number :  10551550
Agency Series No. :  567-OAG-67
Status :  Active
Agency Web Link : 
Agency :  AGO
Confidential Description :  Portions may be confidential due to ORC 149.43 (medical records & peace officer familial information) and polygraph Q/A Sheet.
Division :  AGOHUMR
Vital Description : 
Section : 
Record Title :  Background Files
Revision :  1
Record Description :  Records collected to verify background information for a new employee during their hiring process. Records include, but are not limited to, internal checklist or summary sheet, Civil Service Applications, background information form completed by applicant, tax waiver, web check results, and driving record. Other documents, if applicable, may include emailed polygraph results, polygraph reports, college transcripts, credit check release, pre-employment drug test documentation, field investigation results, results from physical and psychological exams, military service discharge papers, and polygraph and field investigation form.
Retention Period Retention Justification Media Code Method of Disposal
Retain 5 years from hiring decision if employed up to 5 years. If employed longer than 5 years, retain 1 year after separation. Electronic Delete
Retain 5 years from hiring decision if employed up to 5 years. If employed longer than 5 years, retain 1 year after separation. If scanned and saved electronically, destroy paper. Paper Shred

Approvals

Status Name Title Date
Approved Nathan Owens Records Officer 6/25/2021 11:51:31 AM
Approved Terri Dittmar Records Coordinator 6/29/2021 8:38:44 AM
Approved Martin Meeks State Auditor 6/29/2021 1:43:09 PM
Approved Fred Previts State Archivist 6/30/2021 11:56:17 AM

Notes

Date Reason User

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