Agency Schedule Detail

Authorization Number : 50760054

Agency Series No. : 50-HR-017

Status : Active

Agency Web Link :

Agency : OOD

Confidential Description : Records contain confidential personal identifying information of the employee.

Division : OODHUMR

Vital Description :

Section : OODHUMR

Record Title : I-9 FILES

Revision : 0

Record Description : Files maintained on employees that are not U.S. Citizens that house forms issued by the Department of Homeland Security to document an employee’s ability to work in the United States. Records may include: I-9 Forms and other supporting documentation.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for three (3) federal fiscal years after the date of hire of employee, or one (1) year after the date the employment is terminated, whatever date is later. A Certificate of Disposal is required when destroying this Record.	Record may have legal value.	Paper	Shred
Retain for three (3) federal fiscal years after the date of hire of employee, or one (1) year after the date the employment is terminated, whatever date is later. A Certificate of Disposal is required when destroying this Record.	Record may have legal value.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Debbie Stevens	Records Officer	6/10/2014 9:12:00 AM
Approved	Bunnie Jones	Record Administrator	6/19/2014 8:56:00 AM
Approved	Martin Meeks	State Auditor	6/26/2014 11:52:00 AM
Approved	Fred Previts	State Archivist	6/26/2014 1:12:00 PM

Notes

Date	Reason	User