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Agency Schedule Detail

Authorization Number :  235-0198
Agency Series No. :  EA-01
Status :  Active
Agency Web Link : 
Agency :  BOR
Confidential Description :  May contain confidential student information protected by FERPA or other state and federal privacy laws.
Division : 
Vital Description :  Vital records for determining state subsidy support to Ohio institutions.
Section : 
Record Title :  Enrollment Audits
Revision :  2
Record Description :  The Ohio Board of Regents (“OBR”) performs enrollment audits of state-supported institutions of higher education per ORC 3333.04 (S). OBR receives paper or electronic copies of student applications, transcripts, payment history (together, “student data”) from institutions being audited. OBR creates audit workpapers and receives and sends official correspondence regarding audit issues. An audit report may be issued at the closure of the enrollment audit.
Retention Period Retention Justification Media Code Method of Disposal
Student data and related records will be deleted or shredded as soon as the audit is completed and the data is no longer needed. Audit Workpapers and official correspondence will be retained until the annual audit by the Auditor of State is released and any related discrepancies are resolved, then delete.. The electronic/scanned audit report will be retained for 5 years. Paper Shred
Student data and related records will be deleted or shredded as soon as the audit is completed and the data is no longer needed. Audit Workpapers and official correspondence will be retained until the annual audit by the Auditor of State is released and any related discrepancies are resolved, then delete.. The electronic/scanned audit report will be retained for 5 years. Electronic Delete

Approvals

Status Name Title Date
Approved Amy Shaffer Records Officer 5/27/2014 11:59:00 AM
Approved Bunnie Jones Record Administrator 6/18/2014 1:27:00 PM
Approved Martin Meeks State Auditor 6/19/2014 2:13:00 PM
Approved Fred Previts State Archivist 6/26/2014 8:45:00 AM

Notes

Date Reason User

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