| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| 14 days from the time the electronic file is provided to the board | The electronic file from the college or university is only available for a 14 day window | Microform | Erase |
| no paper files are retained in the office. all paper transcripts are uploaded to the electronic system. | Board needs access to these files so they are continually maintained and updated. No provisions exist for removal of license, so records must be kept for life of licensee. | Paper | Shred |
| Retain in licensing and document management system for a period of one year. After that period of time the records may be destroyed. | Board needs access to these files so they are continually maintained and updated. No provisions exist for removal of license, so records must be kept for life of licensee. | Electronic | Delete |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Jahn Jones | Records Coordinator | 1/29/2025 11:56:04 AM |
| Approved | Jill Smock | Records Officer | 2/7/2025 10:09:32 AM |
| Approved | Terri Dittmar | Record Administrator | 2/10/2025 2:26:21 PM |
| Approved | Fred Previts | State Archivist | 2/10/2025 4:27:15 PM |
| Approved | Martin Meeks | State Auditor | 2/12/2025 10:38:09 AM |
| Date | Reason | User |
|---|