RIMS Home RIMS Home
  • General Schedule List
  • Agency Schedule Search
  • Agency-Adopted General Schedule Search
  • Agency/Division/Section
  • State User Login

Agency Schedule Detail

Authorization Number :  855-1022
Agency Series No. :  ASAD 4
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  Public Employer State Agency Rates (PES) Reports that contain the social security information or home addresses of public employees are exempt from public records disclosure pursuant to ORC 149.33(A). See also, Ohio Supreme Court decisions in State ex. Rel Dispatch Printing Co. v. Johnson, 106 Ohio St.3d. 160 (2005); State ex. Rel. Office of Montgomery City Public Defenders v. Siroki, 108 Ohio St.3d 207 (2006).
Division :  BWCFDAD
Vital Description :  Needed in case of state agency buyout in which a state agency wants to go Self-Insured.
Section :  BWCFDADASAD
Record Title :  Public Employer State Agency Rates (PES) Reports
Revision :  2
Record Description :  These records are rate reports and write ups that support the annual calculation of rates for Public Employer State Agency Rates (PES). Included in the reports are payroll and premium information, individual claim costs, and statistical tabulations. "Write ups" is the actual terminology used by the Actuarial Department.
Retention Period Retention Justification Media Code Method of Disposal
Retain the microfiche in the Actuarial Unit for 11 years, and then destroy. The data are of significant historical importance and may be used for comparison purposes, reference for future calculations, and in the case of a state agency buyout: in which a state agency wants to go Self-Insured. Microform Burn
The electronic information is contained in access databases and excel spreadsheets saved on the I drive for 25 years, and then destroy. The data are of significant historical importance and may be used for comparison purposes, reference for future calculations, and in the case of a state agency buyout: in which a state agency wants to go Self-Insured. The machine readable information will be reviewed every 3 years to ensure that the files can still be accessed. Electronic Delete
Retain in the Actuarial Unit for 11 years, and then destroy. The data are of significant historical importance and may be used for comparison purposes, reference for future calculations, and in the case of a state agency buyout: in which a state agency wants to go Self-Insured. Paper Shred

Approvals

Status Name Title Date
Approved Kevin Gartrell Records Coordinator 2/13/2014 12:00:00 PM
Approved Melissa Roach Records Officer 3/11/2014 12:28:00 PM
Approved Bunnie Jones Record Administrator 4/14/2014 4:26:00 PM
Approved Martin Meeks State Auditor 4/15/2014 9:15:00 AM
Approved Fred Previts State Archivist 4/18/2014 12:31:00 PM

Notes

Date Reason User

Back to List  

Records Management
Records Management
  • Home
  • Contact/Help
  • Home
  • Contact/Help

© 2025 - RIMS, State of Ohio

© 2025 - RIMS, State of Ohio