Agency Schedule Detail

Authorization Number : 235-0330

Agency Series No. : FISC-02

Status : Active

Agency Web Link :

Agency : BOR

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Private Grant Files

Revision : 0

Record Description : All records concerning private grants to OBR which document the expenditure and use of private dollars. Also, requests for proposals, proposals, evaluation materials, reports and other related materials. This schedule only covers private grant programs that do not have an individual record retention schedule.

Retention Period	Retention Justification	Media Code	Method of Disposal
Paper records may be scanned and destroyed. Retain 3 years from the date of the submission of the final report or as otherwise agreed between OBR and the party awarding the grant, whichever is longer. In the event of an open audit on these records at the end of the retention period, retain until the audit is complete and discrepancies resolved.		Paper	Recycle
Retain 3 years from the date of the submission of the final report or as otherwise agreed between OBR and the party awarding the grant, whichever is longer. In the event of an open audit on these records at the end of the retention period, retain until the audit is complete and discrepancies resolved.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Amy Shaffer	Records Officer	2/26/2014 12:18:00 PM
Approved	Bunnie Jones	Record Administrator	3/28/2014 3:21:00 PM
Approved	Martin Meeks	State Auditor	4/1/2014 8:58:00 AM
Approved	Fred Previts	State Archivist	4/1/2014 2:31:00 PM

Notes

Date	Reason	User