Agency Schedule Detail

Authorization Number : 235-0327

Agency Series No. : FISC-01

Status : Active

Agency Web Link :

Agency : BOR

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Federal Grant Files

Revision : 0

Record Description : All records concerning federal grants to OBR which document the expenditure and use of federal monies. Also, requests for proposals, proposals, evaluation materials, reports and other related materials. This schedule only covers federal grant programs that do not have an individual record retention schedule.

Retention Period	Retention Justification	Media Code	Method of Disposal
3 years from the date of the submission of the final report to the awarding federal agency or as otherwise agreed between OBR and the awarding agency, whichever is longer.In the event of an open audit on these records at the end of the retention period, retain until the audit is complete and discrepancies resolved.		Electronic	Delete
Paper records may be scanned and destroyed. 3 years from the date of the submission of the final report to the awarding federal agency or as otherwise agreed between OBR and the awarding agency, whichever is longer.In the event of an open audit on these records at the end of the retention period, retain until the audit is complete and discrepancies resolved.		Paper	Recycle

Approvals

Status	Name	Title	Date
Approved	Amy Shaffer	Records Officer	2/26/2014 12:14:00 PM
Approved	Bunnie Jones	Record Administrator	3/28/2014 3:19:00 PM
Approved	Martin Meeks	State Auditor	4/1/2014 9:03:00 AM
Approved	Fred Previts	State Archivist	4/1/2014 2:27:00 PM

Notes

Date	Reason	User