| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain the machine readable versions of the Actuarial Rate Reports for 25 years. Then destroy the machine readable Actuarial Rate Reports. The electronic information is contained in access databases and excel spreadsheets saved on the I drive. The machine readable information of the Actuarial Rate Reports will be reviewed every 3 years to ensure that the files can still be accessed. | ORC 4123.34 states the experience period is the “oldest 4 of the last 5 years.” ORC 4123.34 also states that the administrator can revise rates 5 years after the section. The Actuarial Rate Reports could be used for possible litigation. | Electronic | Delete |
| Retain the Actuarial Rate Reports in the Actuarial Unit for 25 years. Then destroy the Actuarial Rate Reports. | ORC 4123.34 states the experience period is the oldest 4 of the last 5 years. ORC 4123.34 also states that the administrator can revise rates 5 years after the section. The Actuarial Rate Reports could be used for possible litigation. | Paper | Recycle |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Kevin Gartrell | Records Coordinator | 2/5/2014 2:11:00 PM |
| Approved | Melissa Roach | Records Officer | 2/6/2014 10:16:00 AM |
| Approved | Bunnie Jones | Record Administrator | 2/25/2014 3:10:00 PM |
| Approved | Martin Meeks | State Auditor | 2/28/2014 2:41:00 PM |
| Approved | Fred Previts | State Archivist | 3/6/2014 9:22:00 AM |
| Date | Reason | User |
|---|