Agency Schedule Detail

Authorization Number : 855-0122

Agency Series No. : ACT-08

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : Includes payroll information.

Division : BWCFDAD

Vital Description :

Section : BWCFDADASAD

Record Title : Supporting Data of Base Rates and Merit Rate Rating for Private Employer Rate Calculation

Revision : 2

Record Description : This information is used to calculate rates for Private Employers (PA) including payroll, losses, expected loss rates, limited loss ratios, and experience modifiers.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in the Actuarial Unit for 25 years, and then destroy.	This data is of significant historical importance. May be needed for comparison purposes in future rate calculations.	Paper	Shred
Retain Microfiche in the Actuarial Unit for 25 years, and then destroy.	The data is of significant historical importance. May be needed for comparison purposes in future rate calculations.	Microform	Burn
Retain electronic records for 25 years on the (WCIS) Workers Comp Insurance System, Rates and Payments and BWC shared drives, and then destroy.	The Actuarial Division along with the Actuarial consultants reviews historical data used in rates and audits to project the future reserve and premium needs. To do this the actuaries must review and trend data from decades back. The records need to be kept to allow this trending. Additionally, the Actuarial Division will receive questions from customers in regards to rates and reserves that information will need to be available to answer.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Gartrell	Records Coordinator	2/5/2014 12:19:00 PM
Approved	Melissa Roach	Records Officer	2/6/2014 10:15:00 AM
Approved	Bunnie Jones	Record Administrator	2/25/2014 2:52:00 PM
Approved	Martin Meeks	State Auditor	2/28/2014 2:41:00 PM
Approved	Fred Previts	State Archivist	3/6/2014 9:23:00 AM

Notes

Date	Reason	User