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Agency Schedule Detail

Authorization Number :  235-0199
Agency Series No. :  FAA-01
Status :  Active
Agency Web Link : 
Agency :  BOR
Confidential Description :  Records may include personally identifiable information that is protected by FERPA and other state or federal privacy laws.
Division : 
Vital Description :  Financial Aid programs are a key responsibility of the Ohio Board of Regents and these audits ensure that the aid is distributed correctly.
Section : 
Record Title :  Financial Aid Audits
Revision :  1
Record Description :  The Ohio Board of Regents (“OBR”) performs financial aid audits of state-supported institutions of higher education as well as private institutions per ORC 3333.047. OBR receives paper or electronic copies of student applications, transcripts, payment history (together, “student data”) from institutions being audited. OBR creates audit work papers and may issue an audit report at the closure of the enrollment audit.
Retention Period Retention Justification Media Code Method of Disposal
Student data will be deleted or shredded as soon as the audit is completed and the data is no longer needed. Audit work papers will be retained until the annual audit by the Auditor of State is released and any related discrepancies are resolved, then delete. The electronic/scanned audit report will be retained for 5 years. Paper Shred
Student data will be deleted or shredded as soon as the audit is completed and the data is no longer needed. Audit work papers will be retained until the annual audit by the Auditor of State is released and any related discrepancies are resolved, then delete. The electronic/scanned audit report will be retained for 5 years. Electronic Delete

Approvals

Status Name Title Date
Approved Amy Shaffer Records Officer 2/4/2014 11:33:00 AM
Approved Bunnie Jones Record Administrator 2/25/2014 2:51:00 PM
Approved Martin Meeks State Auditor 2/28/2014 2:52:00 PM
Approved Fred Previts State Archivist 3/6/2014 9:05:00 AM

Notes

Date Reason User

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