Agency Schedule Detail

Authorization Number : 501-0440

Agency Series No. : adex-0001

Status : Active

Agency Web Link :

Agency : DRC

Confidential Description : These records could contain sensitive information including staff social security numbers.

Division :

Vital Description : These records could be utilized in a civil or ciriminal lawsuit.

Section :

Record Title : Special Investigation Case Files

Revision : 0

Record Description : Documents the entire investigation process, including the sexual abuse investigations, desccribing the facts found while conduting an investigatio invlving an employee or offender''s alleged violation of policy, procedure, or Ohio Revised Code.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain at facility 10 years after the involved inmate(s) has achieved final release or death, then destroy.	An investigation may lead to criminal and/or civil action. The investigating agency/officer may need to reference the report several years after the investigation is closed. In some instances, once the administrative or criminal hearings are completed, civil actions are subsequently brought against the agency/investigating officer. PREA requires sexual abuse investigations be retained as long as the abuser is incarcerated or employed, plus five years.	Paper	Shred
Retain at facility 10 years after the involved inmate(s) has achieved final release or death, then destroy	An investigation may lead to criminal and/or civil action. The investigating agency/officer may need to reference the report several years after the investigation is closed. In some instances, once the administrative or criminal hearings are completed, civil actions are subsequently brought against the agency/investigating officer. PREA requires sexual abuse investigations be retained as long as the abuser is incarcerated or employed, plus five years.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Melissa Adams	Records Officer	1/31/2014 12:52:00 PM
Approved	Bunnie Jones	Record Administrator	2/25/2014 2:42:00 PM
Approved	Martin Meeks	State Auditor	2/26/2014 10:41:00 AM
Approved	Fred Previts	State Archivist	3/6/2014 9:10:00 AM

Notes

Date	Reason	User