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Agency Schedule Detail

Authorization Number :  10551536
Agency Series No. :  BCI-ID-010
Status :  Active
Agency Web Link : 
Agency :  AGO
Confidential Description :  ORC 109.5721(E) - Information in the Retained Applicant Fingerprint Database is confidential and not a public record under 149.43.
Division :  AGOBCII
Vital Description : 
Section : 
Record Title :  Rapback Program Rapsheets & Transcripts
Revision :  0
Record Description :  Rapsheets detail criminal history information entered into the criminal database by law enforcement agencies and courts. Criminal instances that generate rapsheets can include but are not limited to arrests and court appearances. Rapsheets and transcripts serve as proactive reporting to organizations when an enrollee who has undergone a fingerprint-based background check has subsequent criminal activity, allowing the subscribing organization to research the offense and make decisions concerning whether the event disqualifies the enrollee from employment, licensure, volunteering, etc.
Retention Period Retention Justification Media Code Method of Disposal
Post-implementation of Rap Back Version 2.0 - retain 60 days after automated notification sent. Full and current criminal histories maintained in Computerized Criminal History Database. These rapsheets are moments in time. Subscribers'' caputre of documentation is what would be used in an employment decision, not the rapsheet stored in AGO system. Electronic Delete
Prior to implementation of Rap Back 2.0 - retain 2 years from notification Full and current criminal histories maintained in Computerized Criminal History Database. These rapsheets are moments in time. Subscribers'' caputre of documentation is what would be used in an employment decision, not the rapsheet stored in AGO system. Paper Shred

Approvals

Status Name Title Date
Approved Pari Swift Records Officer 12/31/2013 9:33:00 AM
Approved Bunnie Jones Record Administrator 1/2/2014 11:47:00 AM
Approved Martin Meeks State Auditor 1/3/2014 1:36:00 PM
Approved Fred Previts State Archivist 1/7/2014 1:02:00 PM

Notes

Date Reason User

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