Agency Schedule Detail

Authorization Number : 760-1248

Agency Series No. : 2036

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSDIRO

Vital Description :

Section : DHSDIROHRMO

Record Title : Grievance Case Files

Revision : 1

Record Description : This series contains records related to grievances between the agency and employees or the union and the procedures used to resolve them. Grievance case files contain: 1) initial grievance forms and supporting documentation; 2) step (2-3) responses; and 3) correspondence between agency and employees and/or union representatives. Grievances that enter arbitration will also contain files related to the arbitration proceedings.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for two years after date the case is closed and all remedies pursuant to the applicable labor agreement have been exhausted. Records are retained in HRM Labor Relations Office files. Record may be imaged; if imaged, paper may be destroyed when electronic record is validated.	Retain for purpose of potential litigation.	Paper	Shred
Retain for two years after date the case is closed and all remedies pursuant to the applicable labor agreement have been exhausted. Records are retained in HRM Labor Relations network directory.	Retain for purpose of potential litigation.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Pamela Watkins	Records Officer	12/30/2013 1:59:00 PM
Approved	Bunnie Jones	Record Administrator	1/31/2014 11:39:00 AM
Approved	Martin Meeks	State Auditor	1/31/2014 2:32:00 PM
Approved	Fred Previts	State Archivist	2/12/2014 1:59:00 PM

Notes

Date	Reason	User