| Retain 3 years in office, then microfilm. Destroy paper after microfilm is verified. Retain in office 10 years, until federal and state audits have been conducted, audit reports released, and audit resolution issued or resolved. Duplicate set of microfilm to be stored at the Records Center and destroyed as above. Microfilming was discontinued in 2000. |
Frequent and long-term use is needed for negotiations and discussions with federal officials. |
Microform |
Shred |
| Retain until no longer of administrative value, and then destroy. |
Needed to satisfy audits, negotiations and discussions with federal officials. |
Electronic |
Erase |
| Retain in office 3 years and 4 years in the records center, then destroy provided audits have been completed and released, and all discrepancies have been resolved. |
Needed to satisfy audits, negotiations and discussions with federal officials. |
Paper |
Shred |