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Agency Schedule Detail

Authorization Number :  50750069
Agency Series No. :  404-63-31
Status :  Active
Agency Web Link : 
Agency :  ODM
Confidential Description : 
Division :  ODMPOLI
Vital Description : 
Section :  ODMPOLILTSS
Record Title :  Medicaid Prior Authorization Reviews
Revision :  1
Record Description :  Used to review cases for authorizing treatment and or service for Medicaid recipients. Requests may be either approved or denied. Types of treatment and/or service include: Supplies; ambulance; ambulate; dental; durable medical equipment, occupational therapy, out-patient hospital visits, pharmaceuticals-drugs, food supplements, physician visits, private nurse duty, hospital rehabilitation, special committee cases, transplant, and vision care. Includes: forms ODHS 3142, ODHS 3612, and ODHS 3542. Hard copy prior authorization requests are verified against MMIS requests listing.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office until MMIS data entry is complete. Transfer to Records Automation to be digitally scanned to compact disc. Destroy hard copy 60(sixty) days after quality review is completed. Destroy hard copy 60 days after quality review. U.S. Code of Federal Regulations, Title 5, Section 522 (H), Medicaid Handbook. Paper Shred
Retain master and duplicate CD’s for 7 years, then destroy provided state and Federal audits are complete, audit reports are released and all discrepancies have been resolved. U.S. Code of Federal Regulations, Title 5, Section 522 (H), Medicaid Handbook. Electronic Erase

Approvals

Status Name Title Date
Approved Dennis Hawk Records Coordinator 2/1/2024 3:17:57 PM
Approved Katherine DuMond Records Officer 2/2/2024 1:47:38 PM
Approved Terri Dittmar Record Administrator 2/5/2024 3:37:00 PM
Approved Fred Previts State Archivist 2/6/2024 9:41:19 AM
Approved Martin Meeks State Auditor 2/6/2024 4:09:42 PM

Notes

Date Reason User

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