Agency Schedule Detail

Authorization Number : 795-0031

Agency Series No. : HR-PAYROLL

Status : Active

Agency Web Link :

Agency : JFS

Confidential Description : Contain employee information.

Division : JFSOEBS

Vital Description :

Section : JFSOEBS

Record Title : Payroll Files

Revision : 4

Record Description : Records contains employment history, payroll earnings, and deduction information. May contain Personnel Action, Withholding Certificates, Payroll Deduction, Deferred Compensation, Health Care, Dental and Vision Care, Request for Leave, Address Change, Payroll Record and W-2 records.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 5 years in records center then destroy provided audits are completed, reports are released and all discrepancies are resolved	ORC 4141.18; OAC 4141-23-02.	Paper	Shred
Retain 5 years in records center then destroy provided audits are completed, reports are released and all discrepancies are resolved	ORC 4141.18; OAC 4141-23-02.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Shelia Robinson	Records Officer	1/23/2024 3:35:15 PM
Approved	Terri Dittmar	Records Coordinator	1/29/2024 11:00:44 AM
Approved	Martin Meeks	State Auditor	1/30/2024 3:56:57 PM
Approved	Fred Previts	State Archivist	1/30/2024 4:27:44 PM

Notes

Date	Reason	User