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Agency Schedule Detail

Authorization Number :  600-0013
Agency Series No. :  HR-EMPFILE
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :   
Division :  JFSOEBS
Vital Description :  Vital to verify employment to resolve retirement, social security and estate settlement issues.
Section :  JFSOEBS
Record Title :  Employee Personnel File
Revision :  3
Record Description :  Record of employment history. May contain: applications;letters of appointment; performance evaluations; personnel actions; signed separationletters; employee consents/acknowledgments; and correspondence pertaining toemployee.
Retention Period Retention Justification Media Code Method of Disposal
Retain 30 days after hard copy is prepped, scanned and indexed (imaged) and quality control is completed, then destroy. 4112.14 (E) (1), 29 CFR 1602 Paper Shred
Retain in MIS on optical disk for50 years, then erase provided audits are completed and released, all discrepancies are resolved, and there is no litigation pending. 4112.14 (E) (1), 29 CFR 1602 Electronic Erase

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 1/24/2024 1:03:57 PM
Approved Terri Dittmar Record Administrator 1/29/2024 11:10:43 AM
Approved Fred Previts State Archivist 1/30/2024 1:45:46 PM
Approved Martin Meeks State Auditor 2/1/2024 11:18:16 AM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio