Agency Schedule Detail

Authorization Number : 800-0044

Agency Series No. : 53-02

Status : Active

Agency Web Link :

Agency : COM

Confidential Description : These records may contain criminal background check information which is confidential pursuant to 42 USC 3789g, 28 CFR 20.21, 20.33A, R.C. 109.57(A),(D), and (E), O.A.C. 109:05-1-01, and O.A.C. 4501:2-10-06. Social security numbers may also be included in these records. Such social security numbers are confidential in accordance with R.C. 149.43; State ex rel. Office of Montgomery County Pub. Defender v. Siroki, 108 Ohio St. 3d 207, 2006-Ohio-662, at ¶¶ 17-18.

Division : COMOFA1

Vital Description :

Section : COMOFA1TSRG

Record Title : Fireworks Manufacturer, Wholesaler, or Out-of-State Shipper Licensing Files

Revision : 4

Record Description : File contains the application, correspondence, annual renewals, facility construction documents, proof of liability insurance, ownership validation, variances, litigation and other support documents required for fireworks companies to be licensed in Ohio.

Retention Period	Retention Justification	Media Code	Method of Disposal
Unless being used in litigation, convert records to machine readable format upon creation/receipt of file information/documents and retain paper copy for twenty years after associated license year ends. Upon confirmation that the machine readable format has been checked for quality and completeness and passage of the specified time period, destroy paper copy. For files subject to litigation, maintain for the longer period of: twenty years after the end license year or five years after the end of the litigation associated with file.	This is a limited series of records that are essential to maintain in hardcopy format for an extended period of time and permanently in digital form to ensure compliance with multiple historical legislative mandates for such licenses as specified in R.C. 3743.25 and R.C. 3743.75 and due to the extensive complex long term litigation commonly associated with such files (the agency commonly has multiple ongoing fireworks licensure litigation cases that can span periods of over 15 years).	Paper	Shred
Maintain microfilm until converted to machine readable format. Upon confirmation that the machine readable format has been checked for quality and completeness, destroy microfilm.		Microform	Shred
Maintain machine readable format permanently.	This is a limited series of records that are essential to maintain in hardcopy format for an extended period of time and permanently in digital form to ensure compliance with multiple historical legislative mandates for such licenses as specified in R.C. 3743.25 and R.C. 3743.75 and due to the extensive complex long term litigation commonly associated with such files (the agency commonly has multiple ongoing fireworks licensure litigation cases that can span periods of over 15 years).	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Holly Cook	Records Officer	5/23/2013 11:16:00 AM
Approved	Bunnie Jones	Record Administrator	6/17/2013 11:19:00 AM
Approved	Martin Meeks	State Auditor	6/20/2013 2:44:00 PM
Approved	Fred Previts	State Archivist	6/25/2013 2:56:00 PM

Notes

Date	Reason	User