Agency Schedule Detail

Authorization Number : 800-0186

Agency Series No. : 53-06

Status : Active

Agency Web Link :

Agency : COM

Confidential Description : These records may contain criminal background check information which is confidential pursuant to 42 USC 3789g, 28 CFR 20.21, 20.33A, R.C. 109.57(A),(D), and (E), O.A.C. 109:05-1-01, and O.A.C. 4501:2-10-06. Also possibly included in these records are Social security numbers which are confidential in accordance with R.C. 149.43; State ex rel. Office of Montgomery County Pub. Defender v. Siroki, 108 Ohio St. 3d 207, 2006-Ohio-662, at ¶¶ 17-18.

Division : COMOFA1

Vital Description :

Section : COMOFA1TSRG

Record Title : Certification/Licensing Files

Revision : 3

Record Description : File contains the application, test results, correspondence, annual renewals, proof of liability insurance, litigation and other support documents required for those individuals and companies to be licensed. License types include exhibitors, hotel/motels, underground storage tank (UST) installers, UST inspectors, reduced ignition propensity cigarettes (RIPC), storage of explosives, and fire protection equipment certification.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain paper copy in operating area until converted to machine readable format. Upon confirmation that machine readable format has been checked for quality and completeness, destroy paper copy.		Paper	Shred
Retain microfilm for four years after date created, then destroy.		Microform	Shred
Maintain records ten years after expiration of the last one-year licensure term, then delete, unless litigation has been instituted. If litigation has been instituted, records for that licensee shall be maintained for fifteen years after the date the litigation terminates, then delete.	These records are essential when following court ordered actions, investigating/documenting for litigation, and for responding to public inquiries.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Holly Cook	Records Officer	5/23/2013 11:00:00 AM
Approved	Bunnie Jones	Record Administrator	6/17/2013 11:19:00 AM
Approved	Martin Meeks	State Auditor	6/20/2013 2:44:00 PM
Approved	Fred Previts	State Archivist	6/25/2013 2:57:00 PM

Notes

Date	Reason	User