| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain paper copy in operating area for four calendar years, then convert to machine readable format. After machine readable format has been checked for quality and completeness, then destroy paper copy. | Paper | Shred | |
| Retain microfilm diazo copy in operating area permanently and retain master microfilm in off site storage permanently. | The file contains records needed for court or other legal proceedings. The statute of limitations for the crime of arson is 20 years; the statute of limitations for a homicide is indefinite. These records could be essential to prosecution of a dangerous criminal in the future when additional witnesses or information is available. These records are also sought for various civil actions including wrongful death law suits, insurance, product liability, etc. for years after an incident. | Microform | Permanent |
| Retain machine readable format in operating area permanently. Retain backup copy in off-site storage permanently. Retain the LIMS record on the LIMS server permanently. | The file contains records needed for court or other legal proceedings. The statute of limitations for the crime of arson is 20 years; the statute of limitations for a homicide is indefinite. These records could be essential to prosecution of a dangerous criminal in the future when additional witnesses or information is available. These records are also sought for various civil actions including wrongful death law suits, insurance, product liability, etc. for years after an incident. | Electronic | Permanent |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Bunnie Jones | Record Administrator | 6/17/2013 11:18:00 AM |
| Approved | Martin Meeks | State Auditor | 6/20/2013 2:45:00 PM |
| Approved | Fred Previts | State Archivist | 6/25/2013 2:59:00 PM |
| Date | Reason | User |
|---|