Agency Schedule Detail

Authorization Number : 800-0774

Agency Series No. : 51-13

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMOFA1

Vital Description : The records are essential to justify federal grant funding. USEPA may audit the BUSTR program at any time and the audit may encompass files going back to the inception of the program. BUSTR must maintain the files in order to produce the required data, if audited.

Section : COMOFA1BUST

Record Title : Inspectors Time and Attendance Records

Revision : 0

Record Description : File contains the time the inspector arrived at the underground storage tank site, the time spent there, and the time of departure. Also contains the incident number, site name and location, and any other information.

Retention Period	Retention Justification	Media Code	Method of Disposal
Maintain machine readable format on approved database permanently.	The records are essential to justify federal grant funding. USEPA may audit the BUSTR program at any time and the audit may encompass files going back to the inception of the program. BUSTR must maintain the files in order to produce the required data, if audited.	Electronic	Permanent
Retain paper copy in operating area until converted to machine readable format. Upon confirmation machine readable format has been checked for quality and completeness, destroy paper copy.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Holly Cook	Records Officer	5/22/2013 9:45:00 AM
Approved	Bunnie Jones	Record Administrator	6/17/2013 10:44:00 AM
Approved	Martin Meeks	State Auditor	6/20/2013 2:44:00 PM
Approved	Fred Previts	State Archivist	6/25/2013 2:58:00 PM

Notes

Date	Reason	User