Agency Schedule Detail

Authorization Number : 600-0015

Agency Series No. : PFR-2

Status : Active

Agency Web Link :

Agency : JFS

Confidential Description : Record series contains personal information for the mother, father and child.

Division : JFSOFCS

Vital Description :

Section :

Record Title : Putative Fathers Registry

Revision : 2

Record Description : Record of potential fathers filed by mothers in adoption cases to search the system to see if the father is registered. Files may include the Registration form, JFS-01694 (Father’s form that is filed if he wants to prevent the adoption), letter of receipt, Search Request form, JFS-01695 (Mother’s form that is filed to look for a system match), and the Preliminary Certification Notice, JFS-01696, which contains names, birth dates, SS#’s, and addresses for the mother, father and child. Information is available on the Internet.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 1 year after final certification is issued, then transfer to records center for 2 years, then destroy.		Paper	Shred
Maintain data in Putative Father’s Registry system permanently. A copy will be retained off-site by MMIS for disaster recovery purposes.	Necessary to maintain a history of the father because the father can claim a wrongful adoption at any point until the child becomes an adult and the father can register in multiple years for multiple children.	Electronic	Permanent

Approvals

Status	Name	Title	Date
Approved	Shelia Robinson	Records Officer	5/16/2013 7:24:00 AM
Approved	Bunnie Jones	Record Administrator	6/10/2013 11:28:00 AM
Approved	Martin Meeks	State Auditor	6/13/2013 3:55:00 PM
Approved	Fred Previts	State Archivist	6/26/2013 5:19:00 PM

Notes

Date	Reason	User