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Agency Schedule Detail

Authorization Number :  400-0899
Agency Series No. :  OFA-DEP-01
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :  May contain reciptients personal information.
Division :  JFSOOFA
Vital Description : 
Section :  JFSOOFA
Record Title :  Contract Management and Interagency Agreement Files
Revision :  4
Record Description :  These records are but not limited to, Purchase Orders, Contracts, grants, requests for proposal and interagency agreements with social service agencies, and the federal and local governments to administer Temporary Assistance to Needy Families (TANF), Temporary Emergency Food Assistance Program (TEFAP), Ohio Works First (OWF), Food Stamps (FS), Disability Financial Assistance (DFA), Prevention, Retention, and Contingency (PRC) programs of ODJFS to eligible recipients. Files include contractor selection documentation, deliverables, and performance evaluations. Examples of services provided are: health screening, Parenting Pregency, English as a second language and job seeking assistance to help refugees become assimilated into society; grants for food banks; drug and alcohol treatment for TANF eligible recipients; help me grow services assistance for children of incarcerated parents; and rehabilitation services.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office 2 years and 5 years in records center, then destroy provided audits have been completed, reports released and all discrepancies have been resolved. ORC 5101 Records are oftenrequested for investigative orcontract dispute purposes. Paper Shred
Retain in office 5 years, then destroy. Electronic Erase

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 4/21/2025 7:37:00 AM
Approved Terri Dittmar Record Administrator 4/28/2025 8:40:46 AM
Approved Martin Meeks State Auditor 4/28/2025 10:40:00 AM
Approved Fred Previts State Archivist 4/28/2025 11:34:43 AM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio