Agency Schedule Detail

Authorization Number : 6000049

Agency Series No. : PFR-1

Status : Active

Agency Web Link :

Agency : JFS

Confidential Description : Record series contains personal information about the mother, father and child.

Division : JFSOFCS

Vital Description :

Section :

Record Title : Putative Father''s Registry Final Certification No.

Revision : 1

Record Description : Files contain Final Certification Notice, JFS-01697 and match of father. May also contain copies of the Registration form, JFS-01694 (Father’s form that is filed if he wants to prevent the adoption), letter of receipt, Search Request form, JFS-01695 (Mother’s form that is filed to look for a system match). Information is available on the Internet.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 10 years after the child’s 21st birthday. Destroy when no longer of administrative value.	Necessary to maintain a history of the father because the father can claim a wrongful adoption at any point until the child becomes an adult and the father can register in multiple years for multiple children.	Paper	Shred
Maintain data in Putative Father’s Registry system permanently. A copy will be retained off-site by MMIS for disaster recovery purposes. Retain Certification Notices on diskette permanently.	Necessary to maintain a history of the father because the father can claim a wrongful adoption at any point until the child becomes an adult and the father can register in multiple years for multiple children.	Electronic	Permanent

Approvals

Status	Name	Title	Date
Approved	Shelia Robinson	Records Officer	5/14/2013 12:38:00 PM
Approved	Bunnie Jones	Record Administrator	6/10/2013 10:35:00 AM
Approved	Martin Meeks	State Auditor	6/13/2013 4:07:00 PM
Approved	Fred Previts	State Archivist	6/27/2013 8:07:00 AM

Notes

Date	Reason	User