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Agency Schedule Detail

Authorization Number :  400-0351
Agency Series No. :  DCY-BCC-06
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :   
Division :  JFSOOFA
Vital Description : 
Section :  JFSOOFA
Record Title :  Child Care Licensing, Type B Home and Step Up To Quality Files
Revision :  7
Record Description :  Records include receipted license application forms, licensees' compliance statement and related documentation which serves as evidence of compliance with statutory requirements, reports of facility inspections by building, fire and health departments, inspection reports and related investigatory summaries of the centers. Files may also include copies of medical statements, material mandated documents of administrative hearings and Common Pleas Court proceedings, alledged operations, daycamps and additional license documentation. Step Up To Quality records may contain application, Star Rating Certificate, Onsite Inspections and visits, correction action and compliance, deferral and correspondance documents, appeals, supporting documents and additional license documentation. Type B Home License reports may contain electronic and paper Type B Home applications and county reccomendations for licensure, annual inspection documents including but not limited to: home inspections, records reviews, and background check reviews, corrective action plans, complaints, appeals and revocation.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office 2 years after Open centers files: 1. 5documents shall be kept for the life of the licensed program; A. Initial application material; B. Permits; and C. License D .Amendments E. Enforcements documents. 2.The other types of documents shall be purged 5years after the scanned date. Closed center files: Retain for 2 years from date of center closure. ORC 5104: The person responsible for the daily operation of a Day care center or type A home.ORC119: Administrator of the government of the state having the authority or responsibility of issuing, suspending, revoking, or canceling licenses. Electronic Erase
Retain 60 days after hardcopy is prepped, scanned (imaged), and quality control is complete then destroyed. Initial application materialsand permits are needed forreference throughout the lifeof the licensed program. Paper Shred

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 4/22/2024 3:24:34 PM
Approved Terri Dittmar Record Administrator 4/23/2024 7:16:06 AM
Approved Martin Meeks State Auditor 4/23/2024 3:09:21 PM
Approved Fred Previts State Archivist 4/29/2024 11:26:47 AM

Notes

Date Reason User

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