Agency Schedule Detail

Authorization Number : 400-0988

Agency Series No. : OFA-POL-08

Status : Active

Agency Web Link :

Agency : JFS

Confidential Description : May contain, recipients personal information.

Division : JFSOOFA

Vital Description :

Section : JFSOOFA

Record Title : Commodity Site Reviews

Revision : 2

Record Description : Annual reviews of agency operations mandated by federal government. These are site reviews of 1/3 or 50, whichever number is lesser, of the agencies which distribute federally supplied food for temporary emergencies.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 6 years, then destroy provided audits are completed, audit reports are released and all discrepancies are resolved.	Review cycle is a 3 year period. Two complete cycles are needed for evaluation process.	Paper	Shred
Retain in office 6 years, then destroy provided audits are completed, audit reports are released and all discrepancies are resolved.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Shelia Robinson	Records Officer	4/12/2013 1:48:00 PM
Approved	Bunnie Jones	Record Administrator	5/31/2013 12:57:00 PM
Approved	Martin Meeks	State Auditor	5/31/2013 1:30:00 PM
Approved	Fred Previts	State Archivist	6/29/2013 11:13:00 AM

Notes

Date	Reason	User