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Agency Schedule Detail

Authorization Number :  10900598
Agency Series No. :  REV-212
Status :  Active
Agency Web Link : 
Agency :  TOS
Confidential Description : 
Division : 
Vital Description : 
Section : 
Record Title :  Verification documents for warrants physically presented for payment
Revision :  0
Record Description :  Payees of state-issued warrants and checks have the option to physically present the instrument for payment at the cashier''s window at the Treasurer''s office. When warrants and checks are presented for payment, cashiers will search a database to confirm the check or warrant is authentic and then print the confirmation. If the warrant or check exceeds a certain dollar amount, the cashiers will complete a carbon copy verification form, and keep one copy while giving the other copy to the payee.
Retention Period Retention Justification Media Code Method of Disposal
Retain for 6 months from date warrant or check is first presented for payment at cashier''s window. Paper Shred
Retain for 6 months from date warrant or check is first presented for payment at cashier''s window. Electronic Delete

Approvals

Status Name Title Date
Approved Jacob Wallace Records Officer 4/4/2013 5:20:00 PM
Approved Bunnie Jones Record Administrator 5/6/2013 9:28:00 AM
Approved Martin Meeks State Auditor 5/6/2013 1:18:00 PM
Approved Fred Previts State Archivist 5/8/2013 11:25:00 AM

Notes

Date Reason User
5/3/2022 5:52:13 PM This schedule is now obsolete. Verification documents have not been used in TOS' business operations since December 2020 when TOS removed the Bank Teller window. The schedule is now outside of the existing retention schedule. James Payne

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